If you have multiple users and you want to limit the functions they can perform, then you want to setup access rights. For each user you must assign a valid login id.
While Login Passwords control who can get in the program, setting access rights controls what a user can do after they get into the program. In order to set access rights the user must be logged in as a Supervisor.
You can control what functions a user can control in the following program areas.
1. Main Menu
2. List Books Window
3.List Subject Window
4. List Authors Window
5. List Borrowers Window
6. List Author Window
7. List Types Window
8. List Location Window
9. List Publisher Window
10. List Merchants Window
11. Update Book Window
12. Update Borrower Window
You can set access rights by two methods. You can set access for all screens or individual screens. To set access for all screens select Security>Set User Access and you will see the screen below:
Highlight the individual user or user group on the left of the screen. IF you uncheck an item on the right of the screen that user or group will not have access to that item. In the screen above Jane Fonda does have access to reports.
To set access rights on an individual screen, open the applicable window and press Ctrl+F8 (hold the Ctrl key and press the F8 key). To select the Main Menu, close all windows and press Ctrl+F8.
Browse Books Screen
You use this window to set what controls each user or user group can access. This window will have a list of the Operators (Operator Name) on one side (Users with No Access, and Supervisors are not listed). User Groups are also listed, however users assigned to groups are not listed.
Along the top of the screen are the list of controls that you can restrict access. To change access for a user, locate the user on the left side of the screen and go across to the control, double click to check or uncheck a box. If the box is checked the user or group has access to the control. If the box is unchecked, the user or group will not have access to that control.